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Waffa Technology builds pharmacy POS software in Pakistan for medical stores, chains and hospital pharmacies. Bill by barcode, track every batch and expiry date, keep controlled-drug registers and see stock across branches from one dashboard.
A pharmacy counter is not a normal retail counter. A customer may ask for a brand, a salt name, a specific strength or a single strip instead of a full box. The medicine in hand has a batch number, an expiry date and a purchase rate that changes with every distributor invoice. Some items need a prescription, a few need a controlled-drug entry, and regular customers expect their monthly credit to be recorded correctly. When all of this sits in a handwritten register or a generic retail POS, the counter slows down and small mistakes become expensive.
Waffa Technology builds pharmacy POS software in Pakistan for independent medical stores, pharmacy chains, hospital pharmacies and medicine distributors. The system bills by barcode or quick search, keeps stock batch by batch, warns you before expiry and records purchases, GRNs, supplier returns and controlled-drug movements in one place. It can run as a standalone pharmacy billing system or connect with our inventory, accounts and ERP modules, so the counter, storeroom and owner dashboard all use the same numbers.
Every pharmacy starts with a different problem. Some need faster billing, some need a reliable expiry report, and others need to control credit customers or bring three branches onto one system. We study your counter and storeroom, import your medicine list and opening batches, connect your printer and scanner, and train your staff in Urdu. Pricing follows our published POS bands, hardware is quoted separately, and FBR invoice support is handled carefully: we prepare the invoice data and can integrate where the rules apply, but we do not claim FBR certification or give tax advice.
A generic retail POS treats paracetamol 500 mg as one product with one quantity. A pharmacy knows that the same medicine arrives in different brands, pack sizes, strengths and batches, each with its own expiry and purchase rate. Without batch-level records, a sale cannot be traced to the strip that was actually handed over. That becomes a real problem when a distributor announces a recall, a customer returns a medicine, or an inspector asks which batch was dispensed on a given date. Pharmacy billing software has to capture those details at the moment of sale, not reconstruct them later from memory.
Expiry is the second reason. Medicines lose value the moment they expire, and near-expiry stock ties up cash that could be buying fast movers. A pharmacy POS with batch and expiry tracking can pick the earliest-expiring batch first, show what will expire in the next 30, 60, 90 or 180 days, and block the sale of expired stock. It can also support supplier return claims before the distributor's cut-off, so money is recovered instead of written off. For owners, the expiry report is often the fastest proof that the system is paying for itself.
Controlled medicines need a different level of discipline. Registers, prescription references, witness or double-check rules and restricted user rights are not optional extras in a pharmacy. The software can record each movement, who dispensed it and against which prescription, and print a register for inspection. It cannot replace the pharmacy's licence, storage rules or the pharmacist's judgement. Requirements differ by drug schedule and province, so the final format should always be confirmed with your drug inspector or a qualified pharmacist. Our job is to make the record accurate and easy to produce.
Start with the counter problem that costs you the most, then add purchasing, branches and reporting as your team settles into the system.
Every pack is received with its batch number, manufacturing date and expiry. Sales pick the earliest-expiring batch, near-expiry buckets appear on the dashboard, and expired stock is blocked from billing. Batch history stays available for recalls, returns and inspections.
Scan the pack, choose the batch where needed, apply the correct price and print a clean receipt. Receipts can carry Urdu labels, dosage instructions and return policy while medicine names stay in English for accuracy.
Raise purchase orders, receive full or partial deliveries, record bonus quantities and trade discounts, and post a GRN against the supplier invoice. Near-expiry, damaged or short-supplied items can be returned with a claim that tracks the credit note.
Record controlled and prescription-only medicines with prescription reference, quantity, patient details where required, and the user who dispensed them. Restricted roles and an audit trail support internal checks and inspection reports.
Run branches from one item master with separate stock, prices and users. Transfer batches between branches, move near-expiry stock to a busier counter, and compare sales, margins and purchase performance from a central dashboard.
Invoice formats and data can be prepared for current FBR digital invoicing requirements where they apply, with live integration handled as a separate project. Reports cover daily closing, item and batch margins, expiry, slow movers, staff sales and branch comparison.
A neighbourhood medical store, a hospital pharmacy and a medicine distributor do not share the same workflow. The store lives on walk-in sales and credit customers, the hospital pharmacy must match ward issues and prescriptions, and the distributor deals with bulk purchasing, salesmen and territory stock. We configure the same core system around those movements instead of forcing every business into a retail template.
The software can also grow with your operation. When you open a second branch, add a storeroom or begin supplying other pharmacies, the same item master, batch records and reporting structure can be extended without starting again.
Fast walk-in billing, salt-based search, batch and expiry control, customer credit ledgers and daily closing reports for single-counter medical stores.
Central item master, branch-wise stock and pricing, batch transfers, consolidated purchasing and owner dashboards for outlets across multiple locations.
Ward and OPD issue records, prescription references, controlled-drug movement logs and reports that connect pharmacy consumption to patient billing where required.
Bulk purchasing, supplier and customer ledgers, salesman-wise sales, delivery challans, near-expiry claims and warehouse-level batch visibility.
One counter for medicines and another for cosmetics, baby care or general items, with separate categories, margins and expiry rules in the same billing screen.
Order capture from phone or WhatsApp, batch allocation at packing, delivery status and customer history, with prescription checks recorded where your licence requires them.
Our software is designed for the way pharmacies in Pakistan actually work: fast counters, limited space, distributor credit, load shedding and staff who may not be comfortable with English-only screens.
Each feature below solves a specific daily problem, and every deployment includes role-based access, backups and a clear audit trail because pharmacy records can be inspected.
Search by brand, generic or salt name, strength and pack size. Staff can offer an alternative brand without walking to the shelf, and the system shows which alternatives are in stock.
Set warning windows such as 30, 60, 90 or 180 days. The dashboard lists affected batches by value and supplier, so you can return, discount or transfer stock before it becomes a write-off.
Stock is held by batch, not as one blurred quantity. First-expiry-first-out picking, batch-wise purchase rates and margin visibility help you sell the right pack at the right price.
Cashiers, pharmacists, storekeepers and owners get different rights. Discounts, price changes, stock adjustments, expired-sale overrides and register edits are logged with user, time and reason.
Attach a prescription reference to a sale, keep customer purchase history for chronic medicines, and support credit customers with a clean ledger, statement and recovery report.
Daily closing, sales by item, batch and category, gross margin, expiry ageing, supplier performance, stock valuation and branch comparison, exportable for your accountant or inspection file.
A pharmacy system is only as good as its opening batches and its counter habits. We plan the rollout around both.
We review your billing flow, medicine range, prescription handling, controlled-drug registers, purchase routine, hardware and branch structure, then list what the system must do on day one.
You receive a clear module list, data migration plan, hardware requirements and timeline with a fixed PKR quote. Work begins only after written approval.
We import medicines, barcodes, pack sizes, prices and opening batches with expiry dates. Your team verifies quantities and near-expiry items before the balances are locked.
We connect scanners, thermal printers, cash drawers and label printers, format Urdu receipts, and train cashiers, store staff and pharmacists on real sales, purchases and returns.
We stay through the first live days, help with opening stock corrections, supplier claims and reports, then provide ongoing support for new items, price changes and branch rollouts.
Pharmacy POS pricing depends on counters, users, branches, data migration and integrations. The bands below follow our published POS pricing and are indicative, based on systems we deliver. You receive a fixed written quote after we understand your counter and storeroom workflow.
PKR 25,000 - 60,000
Best for: Independent medical stores and single-counter pharmacies moving off registers or Excel
PKR 60,000 - 150,000
Best for: Busy pharmacies with two or three counters, credit customers and purchase workflows
PKR 150,000 - 400,000+
Best for: Pharmacy chains, hospital groups and distributors with several branches or stores
Prices cover software configuration, data import, training and the support period stated in your quote. Hardware such as computers, barcode scanners, thermal receipt printers, cash drawers, label printers and UPS units is excluded and quoted separately; we help you choose locally available models. FBR integration, extra counters, custom reports and data cleanup beyond the agreed scope are priced separately. Every project receives a fixed written quote before work begins.
We are a software house, not a medicine distributor or a reseller of someone else's till. That means your pharmacy POS can connect with the inventory, accounts, ERP and reporting systems we build, and one team remains accountable when a batch report, supplier claim or branch transfer needs a change. You are not passed between a hardware seller, a billing vendor and an accountant.
We also know that pharmacy software is judged at the counter during a rush, not in a sales presentation. Our approach is to keep billing fast, put the important warnings in front of the right person, and train staff on their own medicines and suppliers. We will tell you honestly what the software can and cannot do about controlled-drug rules and FBR compliance, because those responsibilities stay with your pharmacy and your advisers.
A single-counter pharmacy POS typically costs PKR 25,000 to PKR 60,000. A busy pharmacy with two or three counters, controlled-drug registers, purchase and supplier-return workflows usually falls between PKR 60,000 and PKR 150,000. Multi-branch chains start around PKR 150,000 and can exceed PKR 400,000 depending on branches, users, integrations and data migration. Hardware such as scanners and receipt printers is excluded, and you receive a fixed written quote before work starts.
Pakistan mein pharmacy POS software ki cost kitni hoti hai?
Single counter pharmacy POS aam taur par PKR 25,000 se 60,000 tak hota hai. Do ya teen counters wali busy pharmacy, controlled-drug register, purchase aur supplier return ke saath, aam taur par PKR 60,000 se 150,000 ke beech aati hai. Multi-branch chain PKR 150,000 se shuru hoti hai aur branches, users, integrations aur data migration ke hisaab se PKR 400,000 se upar bhi ja sakti hai. Scanner aur receipt printer jaisa hardware alag hota hai, aur kaam shuru hone se pehle fixed written quote milta hai.
Yes. Every purchase is received with a batch number, manufacturing date and expiry date, and stock is held batch by batch. Billing can pick the earliest-expiring batch first, and expired stock is blocked from sale. A near-expiry report groups batches by 30, 60, 90 or 180 days, shows their value and supplier, and helps you return or transfer stock before the distributor's cut-off. Batch history also supports recalls, customer returns and inspection questions.
Kya ye batch number, expiry date aur near-expiry stock track karta hai?
Ji haan. Har purchase batch number, manufacturing date aur expiry date ke saath receive hoti hai, aur stock batch wise rehta hai. Billing sab se pehle expire hone wali batch pick kar sakti hai, aur expired stock sale ke liye block ho jata hai. Near-expiry report batches ko 30, 60, 90 ya 180 din ke hisaab se group karti hai, un ki value aur supplier dikhati hai, aur distributor ki cut-off se pehle return ya transfer mein madad deti hai. Batch history recall, customer return aur inspection ke sawalon mein bhi kaam aati hai.
The software can keep a controlled-drug and narcotics movement register, attach a prescription reference to a sale, record the quantity and the user who dispensed it, and restrict who may edit those entries. It can print register and movement reports for inspection. It does not replace your drug licence, storage requirements, pharmacist oversight or the legal register itself. Controlled-drug rules differ by schedule and province, so confirm the required format with your drug inspector or a qualified pharmacist before go-live.
Kya system controlled-drug register aur prescription record rakhta hai?
Software controlled-drug aur narcotics movement register rakh sakta hai, sale ke saath prescription reference attach kar sakta hai, quantity aur dispense karne wale user ko record kar sakta hai, aur in entries ko edit karne ke rights restrict kar sakta hai. Inspection ke liye register aur movement reports print ho sakti hain. Lekin ye aap ke drug licence, storage requirements, pharmacist ki nigrani ya legal register ka substitute nahi hai. Controlled-drug rules schedule aur province ke hisaab se different hote hain, is liye go-live se pehle required format apne drug inspector ya qualified pharmacist se confirm karein.
Our billing can prepare invoice formats and data flows around current FBR digital invoicing requirements where they apply to your business, and we can connect a live FBR integration as a separate project. We do not claim FBR certification, and we do not give tax advice. Whether your pharmacy must register, which invoice fields apply and how tax should be treated are decisions for FBR and your tax adviser. We implement the technical requirements they confirm, test in a sandbox where available, and document what was delivered.
Kya pharmacy POS FBR invoices support karta hai?
Hamari billing current FBR digital invoicing requirements ke mutabiq invoice formats aur data flow tayyar kar sakti hai, jahan woh aap ke business par apply hoti hain, aur live FBR integration alag project ke tor par connect ho sakti hai. Hum FBR certification ka dawa nahi karte aur tax advice nahi dete. Aap ki pharmacy ko registration chahiye ya nahi, kaun se invoice fields lagte hain aur tax ka treatment kya hoga, ye FBR aur aap ke tax adviser ka faisla hai. Jo technical requirements woh confirm karein, hum implement karte hain, jahan mumkin ho sandbox mein test karte hain aur delivered scope document karte hain.
Yes. We import medicines, brands, salt names, pack sizes, barcodes, prices and opening batches with expiry dates from Excel, CSV or an accessible old database. Opening stock is the part that needs the most care, so we plan a physical check of quantities and near-expiry items with your team before balances are locked. Discrepancies are corrected and signed off, and the system starts from a position your pharmacist and accountant both accept.
Kya aap purani medicine list, barcodes aur opening stock import kar sakte hain?
Ji haan. Hum medicines, brands, salt names, pack sizes, barcodes, prices aur opening batches expiry dates ke saath Excel, CSV ya purane database se import karte hain, jahan data accessible ho. Opening stock par sab se zyada tawajjo chahiye hoti hai, is liye balances lock hone se pehle aap ki team ke saath quantities aur near-expiry items ka physical check plan karte hain. Differences theek karke sign off hote hain, aur system us position se shuru hota hai jo aap ke pharmacist aur accountant dono accept karein.
Yes. Each branch keeps its own stock, batches, prices, users and reports, while owners see a consolidated dashboard. Transfers move specific batches between branches with dispatch and receipt confirmation, which is useful for shifting near-expiry stock to a branch where it sells faster. Central purchasing, branch-wise margins and user rights can be configured separately, so a manager sees their own outlet without access to another branch's data.
Kya ek system multiple pharmacy branches aur stock transfers manage kar sakta hai?
Ji haan. Har branch ka apna stock, batches, prices, users aur reports hote hain, jabke owner ko consolidated dashboard milta hai. Transfers mein specific batches branch se branch jate hain, dispatch aur receipt confirmation ke saath, jo near-expiry stock ko zyada bikne wali branch mein bhejne ke liye useful hai. Central purchasing, branch-wise margins aur user rights alag set ho sakte hain, taake manager sirf apni outlet dekhe, doosri branch ka data nahi.
Receipts can be formatted with Urdu store details, item labels, dosage instructions and return policy, while medicine names usually stay in English so there is no ambiguity at the counter. The POS supports offline billing, so sales continue when internet or electricity fluctuates, especially with a UPS on the computer and printer. Transactions queue locally and sync with the central system when the connection returns. We test a full offline sale and sync cycle with your staff before go-live.
Kya ye Urdu receipts print karta hai aur load shedding mein billing jari rakhta hai?
Receipts par Urdu mein store details, item labels, dosage instructions aur return policy ho sakti hai, jabke medicine ke naam aam taur par English mein rehte hain taake counter par koi confusion na ho. POS offline billing support karta hai, is liye internet ya bijli ke masle par sales jari rehti hain, khaas taur par computer aur printer par UPS ke saath. Transactions locally queue hoti hain aur connection wapas aane par central system ke saath sync ho jati hain. Go-live se pehle hum aap ke staff ke saath poora offline sale aur sync cycle test karte hain.
A single-counter pharmacy with a clean medicine list usually goes live in about 3 to 7 days. A busy pharmacy with purchases, supplier returns and controlled registers typically takes 1 to 3 weeks, and multi-branch rollouts depend on the number of outlets and data readiness. Training for cashiers, store staff, pharmacists and owners is included, in Urdu or English, using your own medicines and suppliers. Support continues after go-live for corrections, reports and new items.
Setup mein kitna time lagta hai, aur staff training shamil hoti hai?
Saaf medicine list wali single counter pharmacy aam taur par 3 se 7 din mein live ho jati hai. Purchase, supplier return aur controlled register wali busy pharmacy 1 se 3 hafte leti hai, aur multi-branch rollout outlets ki tadaad aur data ki tayari par depend karta hai. Cashiers, store staff, pharmacists aur owners ki training shamil hai, Urdu ya English mein, aap ki apni medicines aur suppliers ke saath. Go-live ke baad bhi corrections, reports aur naye items ke liye support jari rehti hai.
Share your counter setup, number of branches, medicine range and how you record batches and purchases today. We will map the right modules, highlight any data cleanup needed, and send fixed PKR pricing within one working day.